The short answer is yes! Computers should be considered an investment that needs to be maintained to ensure they function properly and last for years. While it may seem like computers and technology in general are changing so quickly your business can’t possibly keep up, by updating your computer software, protecting from viruses and other security risks, and properly maintaining systems, you can keep a computer running as it did out of the box for years, giving you the opportunity to plan and budget for replacement.
Benefits of Computer Maintenance & Technology Replacement Plans
Many business owners take the, “If it ain’t broke, don’t fix it,” approach to computer equipment. If you just have one or two employees, you might be able to get away with this, but as your business begins to grow, you need to create a plan to keep your computers and other technical equipment running as long as possible and budget to replace equipment on a regular basis.
At the same time, you don’t want your employees using inferior products that impede their ability to get work done. That’s where we can help! At IT ArchiTeks, we work with businesses of all sizes to develop and maintain computer maintenance and replacement plans. We know that these ongoing IT service and repair plans can save your company big over time. Some of the many benefits of investing in regular computer maintenance include:
- Extend the life of equipment and keep it running like it’s fresh from the box
- Prevent common issues before they occur
- Save money on repairs by intervening before issues get complex
- Save money on new technology by postponing the need for replacement
- Plan in advance for the cost of new computers instead of buying them when something breaks
What Does a Good Technology Replacement Plan Look Like?
The best technology replacement plan will take a careful look at the cost of maintaining current equipment versus the cost of replacing this equipment. When the cost of maintenance is greater than replacement, it’s time to switch. How can you plan for this in advance? It’s all about knowing your devices and business needs.
The most important thing to know is the average life cycle of your technology. Most often for businesses, we’re talking about personal computers, laptops, servers, and IT networking infrastructure. Depending on the product, these technologies have a three to five year life cycle. That means you need to plan to replace or upgrades these products at least every 5 years. Sticking to a regular maintenance and service schedule may extend the life of your device, but if you’re prepared to replace the technology on this schedule, your budget is protected even if you can keep the devices a little longer.
When it’s time to replace or upgrade your technology, you don’t have to throw out the computers or other devices. Many businesses save even more money by planning to change the capacity of their technology. As an example, if you were running an online magazine, you might buy new computers with faster processors for the people who need to handle your photos, videos, and site design. These employees need a more powerful system to get their work done. When computers no longer meet the capacity necessary for these team members to be productive, they can still be used by employees in areas that require less complex functionality.
You can also plan to donate systems that are no longer functional for your business. There are many charitable organizations that will accept these devices and put them to good use. Plus, you’ll get a tax write off, putting more funds back into your budget!
Work with the IT ArchiTeks to Establish a Computer Maintenance & Replacement Plan
Is it time for you to create a computer service and replacement plan for your business? Let IT ArchiTeks help you work out the details. Our knowledgeable professionals can help you keep your technology up to date, monitor for potential concerns before they arise, and plan for replacement. Don’t let your budget take a surprise hit every time you need a new computer. Give the IT ArchiTeks a call.